Connector Guest Speaker Checklist
Quick tips for Work-Based Learning Connectors to ensure a successful guest speaker presentation.
- Identify all interested teachers and faculty and help them plan for their guest speaker presentations.
- Make sure the speakers are good matches for the classes. What classroom topics can the speaker support?
- Prepare teachers and encourage them to participate before, during and after the guest speaker presentation.
- Share the Teacher/Faculty Tip Sheet.
- Have teachers/faculty help create learning objectives and work with learners to prepare for the day.
- Share speaker bio and prompt questions with learners.
- Ask teacher/faculty to take pictures during the presentation. Get signed releases for all photos.
- Provide employers an information packet about the school including background on the class they will be speaking to, the number of learners, their grade level(s), and career interests.
- Confirm employer attendance and determine presentation needs. Let them know where to park and share any visitor procedures they need to follow.
- Make sure the employer volunteers are supported and prepared. Share the Employer Tip Sheet, any questions to expect and encourage them to create an engaging and interactive presentation—using visuals and props.
- Arrange for someone to meet the speaker when they arrive, and escort them to the classroom, or meet them online prior to the presentation.
- Ask for permission to record and share the presentation with others in the future.
- If conducting the activity via the internet, test and practice with the interface prior to the presentation.
- Enter guest speaker presentation in ELENA.
- Send a request for feedback from guest speakers and teachers. Review feedback and make recommendations for improvements.
- Help learners update their career development plan and think about any next steps they would like to take to further their career goals.
- Work with teachers/faculty to coordinate “go deeper” activities to connect the guest speaker presentation to the classroom.
- Send thank-you notes to guest speakers.
- Send pictures to the companies for their websites or newsletters. Ensure you have signed releases for all photos.
- Confirm guest speaker’s company social media policy. Ask speaker to send URLs to social pages so learners can properly tag them.
- Publicize the guest speaker presentation and the businesses that participated by placing a story in the local newspaper or posting on the school or agency webpage.
- Consider other potential public relations benefits and opportunities.
Online Event Tips
- Select and personally practice using the selected technology.
- Make sure all learners have access to appropriate technology.
- Decide how you will have learners pose questions – Verbally or by entering on their device.
- Do a test run with your learners as well as the guest speaker.
- Preload any slides or presentations from the speaker.
- Decide how you want to manage the session. Sometimes it takes one person to moderate the session and another to monitor the technology and address questions.
- Decide which Learner reflection activities will take place and how you will support them.
- Remember, it’s possible that parents or guardians will be around and who might be a good resource for potential future speakers,
- Make sure you get feedback on the activity from the speaker and the learners.
- Record and post the presentation for others to view and use in their classrooms (Note: be sure to record and share the speaker portion of the activity and not the learner interaction)
This includes Earn & Learn work-based learning connectors and others who facilitate, arrange and support work-based learning activities for learners.
- Beginning of the school year: Identify interested teachers and appropriate speakers. Brainstorm business partners who could participate.
- Two months in advance: Invite business partners to participate. Secure date, time and location.
- One month in advance: Confirm participation of speakers. Have learners research the industry or company.
- One week in advance: Send speakers logistics for the day and questions to expect. Confirm any presentation needs.
- On day of presentation: Ensure that guest speakers are welcomed and escorted to classroom.
- After day of presentation: Send thank-you notes to all guest speakers and ensure Learner Reflection activities take place.
Tips For Success
- Conduct Effective Planning
- Prepare for Success
- Identify Learning Objectives
- Create Authentic and Engaging Experiences
- Connect to Careers
- Support Learner Growth
- Ensure Activities are Safe and Legal
- Provide Ongoing Support
- Provide for Reflection, Presentation and Feedback
- Connect to the Learner Next Step
- Assess and Document the Experience