Connector Job Shadowing Checklist
Quick tips for Work-Based Learning Connectors to ensure a successful job shadowing program.
Before The Job Shadow:
- Identify all interested teachers/faculty and help them plan for job shadowing. Share the Teacher/Faculty Tip Sheet.
- Effectively match learners with job shadow hosts, based on their career interests and personal factors.
- Collect any required forms.
- Have teachers/faculty help create learning objectives and work with learners to prepare for the day.
- Confirm scheduling and transportation arrangements for the learner(s). Check school policies, and ask about workers’ compensation insurance coverage.
- Give employer information about the participating learner(s) and make sure plans have been made to receive them. Ask about dress requirements.
- Determine if host site requires visitors to sign visitor confidentiality and/or non-disclosure agreement.
- Provide Employer Tip Sheet and other support materials so the company can plan effectively.
- Share this toolkit’s Workplace Compentencies with the employer hosts.
During The Job Shadow:
- Make sure learners/learners receive instruction in workplace safety, if needed. Have the employer include a safety talk at start of day and highlight potential hazards.
- Have learners share the day on social media if company allows.
- Arrange for learners to visit different departments and observe employees with different levels of responsibility in the company.
After The Job Shadow:
- Document the job shadow in ELENA. Review feedback from all parties and summarize results (Use the WBL Activity Evaluation). Make recommendations for improvements.
- Help learners update their career development plan and think about any next steps they would like to take to further their career goals.
- Work with teachers/faculty to help connect the job shadow to the classroom.
- Send thank-you notes to host employers.
- Share pictures from the job shadow with the companies for their websites or newsletters. Encourage learners to share photos on social media. (Ensure you have signed releases for all photos.)
- Place a story about the job shadow in the local newspaper or on the school website.
This includes Earn & Learn work-based learning connectors and others who facilitate, arrange and support work-based learning activities for learners or other learners.
- Beginning of the school year: Identify interested teachers/faculty and learners. Brainstorm business partners who could participate.
- Two months in advance: Develop a schedule. Secure available dates, times and locations.
- One month in advance: Confirm participation of employer hosts. Have learners research the occupation and company.
- One week in advance: Send hosts information about the learner(s). Make sure logistics have been handled.
- Day of the Job Shadow: Make sure learners receive safety instruction, if required.
- After the Job Shadow: Send thank-you notes to all host employers and ensure learner reflection activities take place.
Tips For Success
- Conduct Effective Planning
- Prepare for Success
- Identify Learning Objectives
- Create Authentic and Engaging Experiences
- Connect to Careers
- Support Learner Growth
- Ensure Activities are Safe and Legal
- Provide Ongoing Support
- Provide for Reflection, Presentation and Feedback
- Connect to the Learner Next Step
- Assess and Document the Experience